A fixed price can be defined for a matter if a specific invoice amount has been agreed with the customer. You can record work to the matter according to actual hours worked, but the invoice will always be generated using the agreed amount, regardless of the amount of transactions recorded or the discounts defined for the parties of the matter.

NOTE: Fixed pricing applies only to the transactions recorded on the matter. Expenses recorded on the matter are not included in the fixed price.

Defining a fixed price

You can set a matter as fixed‑priced until it has been invoiced for the first time. If a preliminary invoice already exists for the matter, it must be cancelled before defining the fixed price. A fixed price can also be defined for matters in a foreign currency.

To define a fixed price for a matter:

1. Go to the Invoicing tab in the matter window and select the Fixed price field.
2. The software will warn you that discounts will be ignored when invoicing a fixed‑price transaction. Confirm by selecting Yes.
3. The Fixed price field becomes active and you can enter the fixed price (net).
   
   
4. Save and close.

A fixed‑price matter will now be distinguished in the matter list by a blue dot appearing on the orange matter icon.

Invoicing a fixed‑priced matter

A fixed‑price matter requires a total price adjustment during the invoicing stage:

1. Create the invoice; the software will notify you of the required price adjustment.
2. Accept the price adjustment.
3. The software will then adjust the total value of the transactions either upward or downward so that the final sum matches the agreed fixed price.

If a matter that has already been invoiced as fixed‑priced is later changed back to a normal matter, it can no longer be reverted to fixed‑priced. Thus, a fixed‑priced matter can only be invoiced once with the fixed amount.