A price adjustment is an alternative to giving discount. It does not affect the registered hours nor hour prices on an invoice but enables flexible uplifting/downlifting of a preliminary invoice’s total amount in either percentages or by changing the net or gross amount. If all payers have the same taxability, you’ll edit the gross amount. Otherwise, you’ll change the net amount. 

The price adjustment also changes the original total price of transactions. It will not affect expenses nor fixed price transactions on a preliminary invoice, but standard-priced transactions are included in the adjustment.

Price adjustments should be made before approving a preliminary invoice as they are not allowed for approved preliminary invoices. You can make the price adjustment as a one-time adjustment or define it per author, phase or payer.

In the event of a price adjustment, the old amount will remain in the software's memory. You can always undo your changes by selecting the Adjust Price function and “Undo” or by rejecting the whole preliminary invoice. You can also combine different types of adjustments and combine them with payer-specific dis counts. If an hourly rate has been set for the matter, the system will notify you in connection with the adjustment, in which case you can either reject or knowingly accept overruling the hourly rate with the adjustment.

Price adjustment as a one-time change

1. On the preliminary invoice ribbon choose Adjust Price.
2. The price adjustment of the Preliminary Invoice window displays a summary of the total invoice transactions and expenses. The modifiable amount (excluding expenses and fixed price transactions) is shown on the Net and Gross Total of Transactions fields.

3. Choose whether you want to enter the new price as Net or Gross.
4. Enter your chosen adjustment percent or net/gross amount of transactions.
5. Select Calculate to calculate new amounts to the Modified Net Amounts section. The original net amounts section will remain unchanged.
6. Enter the reason for making a price adjustment. The price adjustment reason is saved in the notes of the preliminary invoice. If a power user has defined the field as non-mandatory the reason does not need to be filled in.
7. Accept changes by selecting OK. 
   • The window closes and changes are saved on the preliminary invoice. 
   • The preliminary invoice and its transactions will have status uplift/downlift. 
8. You can return the original amounts of the preliminary invoice by selecting Undo and then exiting the window with the Cancel button.

Author specific price adjustments

1. Go to the Author tab of the Adjustment window.
2. On the list you will see a specification of transactions by author. 
3. Change the author-specific net amount of the transactions. 
   • You can freely change the authors’ net amounts as they do not depend on each other. 
   • Fixed-price transactions are not included in this adjustment either. 
4. The price adjustment will divide evenly by percentage to all transactions of a specific author.

Price adjustment per phase

If the matter has defined phases, you can change the net total amount of transactions by phase in the same way as for the author. Transactions without phases are listed as a separate group.

Adjusting price per payer

An adjustment to a preliminary invoice can also be made by payer if the matter has several payers. Unlike other price adjustments, a change made per payer affects the total amount for the payer, including expenses. The change per payer always applies to the net amount and only alters the payment share between payers, without affecting the total amount. This function does not change the invoice to the “Uplift/downlift” status."

If you want to modify the net shares per payer: 

1. Go to the Payers folder.
2. Choose Adjust Price per Payer on the ribbon.

3. Change the net share on the Modified Net Share field for the chosen payer.
4. Click Calculate to recalculate other payers’ shares.
5. Approve new shares with OK. 
6. You can return the original amounts of the preliminary invoice by selecting Undo and confirming with OK or just exit the window by selecting Cancel.